Create worksheets that get tons of downloads and grow your blog, with this step-by-step Canva guide.
Wondering how to make printables for your biz or blog and have no clue where to start?
This quick guide is for you! I’ll show you how to easily create irresistible worksheets that your audience will LOVE, for free!
And the best part is, you can do this with zero graphic design skills. All you need is a free Canva account and this guide, and you’re good to go.
You’ll have a beautiful PDF worksheet to offer your audience, in minutes.
And if you want to grow your blog or business, worksheets can be a goldmine for you.
That’s because the average person needs to see your brand at least 7 times before they buy from you.
Offering worksheet printables your audience will actually use is a powerful way to keep your business front and center and bring those sales rolling in!
Ready to get started?
Alright, let’s get into it!
Create Worksheets With Canva in Minutes:
Start by logging into your free Canva account.
If you don’t have a Canva account, simply sign up for one here, and login to your Canva dashboard.
Here, at the top of your screen, click on “Create a design”.
Canva will immediately pull up over 50,000 different templates for you to choose from. In this case, you want to create worksheets, so type “worksheet” into the search bar at the top and hit enter.
This will take you to your brand new design. On the left, you’ll find a huge selection of worksheet templates to choose from. All you have to do is click on one and it will be transferred to your blank design.
You can then get started adjusting the design to make your own printable.
For this tutorial on how to make worksheet printables, I’m going to start off by showing you how I made one of my most popular printables.
This worksheet has been downloaded over a thousand times in the last couple of months, so I thought it would be a good example to base this tutorial on.
And it only took a couple of minutes to make!
Ready to create worksheets that go viral and get tons of downloads?
Let’s get into it!
Create Worksheets in Canva: Step 1
To begin, I selected a template that had enough existing structure to easily re-purpose for my worksheet.
If you want to make printables with boxes, lists, or other structured elements, it’s a good idea to choose a template that has some of these elements in place already.
This way, you won’t have to fiddle around for hours, trying to create even lines or aligned boxes.
Luckily, Canva’s pre-designed worksheet templates make this super easy for you.
For my printable worksheet, I chose the worksheet template with the words “This Week’s Writing Exercise” printed on the top.
Create Worksheets in Canva: Step 2
Next, you’ll want to customize the template to match your worksheet’s purpose. One part of my worksheet was a printable checklist, so I kept the gray lines to add neatness to my printable.
You’ll want to remove any elements you don’t need (extra boxes, words, or fields). You can do this by selecting and deleting these elements or simply sliding them off your page.
Create Worksheets in Canva: Step 3
Once you’ve got your template cleaned up and organized, it’s time for the fun part — customization!
It’s a good idea to make sure your printable worksheet matches your overall branding. This links it visually to your blog or business and helps reinforce your brand’s power.
Plus, it reassures your readers by providing a professional look.
Some easy ways to brand your printable:
-Use 2-3 of your brand’s main colors in a consistent manner. So for example, if one part of your printable features black script titles and blue sub-headings, don’t switch it up. Instead, maintain the same styling throughout for a more finished effect.
Canva for work stores your brand’s colors for you, but since we’re using the free version, make sure you have your brand’s color codes handy. (The same goes for your brand’s font names).
-Take your printables from standard to special by adding unique backgrounds and textures. For my own printable, I chose a marble-look background for my header, rather than just using a color. I think this makes it look less like a basic Canva template and helps it really pop.
To do this, you can simply upload one of your own backgrounds.
Then click to select this upload.
It will now appear as a square over your design.
Minimize the square to your header’s size and place it over your header. Don’t worry if it’s covering your title. Simply select the square and hit “Position”. Here, choose “Backward”.
Now, your background image will remain in place while allowing your title to show through.
-Add some awesome Canva icons. One of the easiest ways to create worksheets that stand out is to add cool design elements to them. And with hundreds of free Canva icons to choose from, you’re sure to find some to bling out your design. Use the search bar to find the type of icon you’re looking for and make sure you click graphics.
Once you find your perfect icon, you can resize it to fit your worksheet and even brand it with your own colors.
Create Worksheets in Canva: Step 4
Okay, now that you’ve got your worksheet looking just right, make sure to add your brand’s name/logo/URL. While I don’t usually have room for a full logo and name, I do add my website’s URL to the foot of all of my worksheets and printables.
Doing this helps make your brand or business more memorable to readers who download your printables. If they find your resources helpful, they’ll be sure to return for more.
Depending on the worksheet template you’ve chosen, you may or may not have a colored footer area at the bottom. For the sake of balancing out your design, it’s a good idea to add the same background or color you used in your header here.
To do this, you can simply select and copy your header and arrange it at the bottom of your worksheet. You might need to make it narrower, to save space.
Then, head to the “text” option and choose “add a little bit of body text”. Drag the text to the bottom of your worksheet and use Canva’s guiding lines to center it. Type out your brand’s name or your URL and then change the font and size to match your styling.
Create Worksheets in Canva: Step 5
Finally, if you need multiple pages, no sweat! You can simply scroll up to the top of your current page and click the copy page icon.
And voila — you’ve got an exact copy of your current page. Make as many pages as your worksheet requires. These little touches are why I love to create worksheets with Canva!
Now all that’s left to do is to download your design. Be sure to download your worksheet as a PDF so it’s easy to share with your readers.
Create Worksheets: Optional Step
Make it easy for your readers to remember to use your worksheet by creating an eye-catching cover page. While this step is definitely optional, an appealing cover can help “package” your worksheet beautifully, so readers will keep and refer back to it. (Plus, a subtly branded cover is another great opportunity to market your business!)
And that’s all there is to it!
You now know how to create worksheets in Canva, in literally minutes.
These are the exact steps I used to create my popular “catchy headlines” printable worksheet below.
(Want this helpful resource? Just click the link below the image to download instantly, no email needed!)
But I don’t want to leave you hanging.
After all, sometimes the hardest part is figuring out what kind of worksheet or printable to make in the first place. That’s why I’ve created a handy list of opt-in freebie ideas for you.
You can use this list when you’re completely out of ideas about opt-in freebies to offer your readers.
And of course, I’ve created a printable version you can keep on hand for instant inspiration!
Just click the link below the image to download instantly, no email needed.
7 Opt-in Freebie Ideas You Can Create Worksheets For Today:
#1-Best of blog posts worksheet: Got some super popular blog posts? Why not give them a whole new lease on life by turning them into a “best of” blog post bundle worksheet? You can use Google Analytics to zero in on your most loved posts. Then gather them into a PDF and add a relevant resource for each post.
For example, your post on creating a content calendar could include a fillable calendar, while a post on SEO tips could be followed by an SEO checklist. These types of bundles do well because readers appreciate an all-in-one guide.
And because you already know readers love these posts, you can be pretty sure they’ll want the additional resources that go with them.
#2-Template worksheets: These are my go-tos whenever I create worksheets. Templates are hugely popular because they offer instant help to your readers. You’re not just telling them how to do something. You’re actually giving them a totally done-for-them blueprint.
For example, my “catchy headlines” printable is a worksheet with templates of proven done-for-you blog titles. It also includes a section where readers can fill out their own titles while referring to the template examples.
It’s been downloaded thousands of times, way more than my other worksheets, and I think that’s because it’s designed to make readers’ lives easier. Anything that solves your readers’ problems is guaranteed to get you plenty of opt-ins.
In fact, I find that my template worksheets get downloaded roughly 50% more than any other type of opt-in freebie I create.
#3-Organization worksheets: Organization is a huge buzzword right now and luckily, you can apply it to any niche. Create worksheets that help your readers get on top of their game by creating calendars, schedules, and to-do lists.
Make sure to include areas for notes and blank fields that can be filled in, so that readers can customize the worksheets to suit their needs.
#4-Planning worksheets: Any daunting task is more approachable when broken up into smaller steps. So your readers will absolutely love a planning worksheet as an opt-in freebie .
If you create worksheets that help them figure out how to do or plan for something step-by-step, you can count on tons of downloads.
For example, if your niche is in blogging, you can create worksheets detailing the steps to growing blog traffic. Then you can leave additional space for readers to document their own progress.
#5-Resources roundup worksheets: While it’s great to give people suggestions about helpful tools or resources, you can take it to the next level. Why not create worksheets that include lists of top resources, as well as space for the user to note how helpful each tool has been to them?
This way, you readers can see at a glance which tools have actually helped them. They’ll be likely to keep this worksheet as a reminder of which resources to focus on and which to forget.
#6-Buyer persona worksheets: Here’s one that every biz and blog owner needs in their toolkit! A buyer persona worksheet is the perfect way to help readers identify their target audience. Quite a lot goes into figuring out who your audience is, so a detailed worksheet can be a lifesaver.
Create worksheets that guide your readers by offering sample questions. Include plenty of areas where they can make notes and organize their ideas. Many business and blog owners like to add images to their buyer persona guides, so why not mark out areas where they can do so?
Not only will readers rush to download this insanely helpful opt-in freebie, but they’ll remember your brand whenever they refer back to their personas!
#7-Branding/style guide worksheets:These resources form the foundation of any brand, so they make great opt-in freebie ideas.
Create helpful worksheets that readers can use to create consistent and professional brands. Include areas for your readers to narrow down:
-Their brand’s message
-Their main brand colors
-Their primary fonts
-Their copywriting style (for example, is their preferred tone playful or professional? Is their content conversational or more formal?)
-Their visuals (their logos, primary brand photos/stock images, accents, and design style. It’s also a good idea to include an area where they can outline what their brand is NOT about, visually.)
This kind of worksheet will help readers create a coherent idea of their brand and keep them focused going forward.
It’s also an awesome way for you to be part of the beginning of their business. And they’ll be sure to come back to you for useful resources again and again.
Creating Worksheets: The Wrap-Up
Hopefully, this guide has shown you how to create worksheets to boost your biz in minutes. Using a free Canva account and the steps outlined above, you can easily make printables and awesome lead magnets.
And finally, don’t forget to refer back to my list of 7 proven opt-in freebie ideas. These opt-in freebies are powerful tools to get more subscribers and leads and grow your blog/biz.
Grab your free opt-in freebie ideas checklist and get started today!
And now, over to you:
Do you have any tips on how to create worksheets that get tons of downloads? Or any Canva design tricks we absolutely need in our lives?
Share with us down below!